Outsourced invoice processing via a virtual invoicing assistant could be the answer if you’re having trouble staying on top of your paperwork. Goods should always be invoiced the day they leave your premises and services invoiced as soon as the work is executed. So it’s vital when invoicing for small business that all your paperwork is dealt with quickly and efficiently to keep your cash flow strong.

Our invoice handling service can work with whatever accounting software for invoicing that you use to generate and send out invoices on your behalf and can deal with all invoicing and credit control enquiries. As your virtual invoicing administrator we can also help you collate costs including raw materials, employee’s time, expenses or contractor’s fees and calculate profit margins or fix charges as advised.

Is it time to outsource your invoicing?

It’s one of the most crucial parts of your business, and yet it’s amazing how many small business owners fall behind or get muddled with their invoicing.

Unpaid invoices can have a significant impact on your cash flow – and cash flow is vital for a small business. Even if you’re not paying any employees, you’ll still have your own bills to pay, suppliers to settle with and possibly new stock to buy. So it’s extremely important to have money coming in, so that you can afford to have money going out.

One of the things that all small business owners notice once they start their own businesses is how long it can take to get an invoice paid. Bigger businesses often ignore your stated payment terms and pay according to their own internal processes. For some, that can mean waiting up to 60 days – and sometimes as long as 90 days – to get paid. If you are late invoicing in the first place, or you don’t chase an unpaid invoice, you could be losing out.